assistant operations administrator.

You’ll play a crucial role in supporting daily administrative functions for a blue-collar office environment—no bells and whistles needed, just a solid focus on operations and support. Your responsibilities will include coordinating with multiple divisions, managing document systems, and assisting in workplace compliance efforts.

About You:

This role is ideal for someone who has prior administration experience in the roads/civil sector and is comfortable in an assistant administrative capacity. We’re looking for a proactive individual who is practical, detail-oriented, and can thrive in a straightforward, blue-collar office setting.

Key Responsibilities:

• Facilities Administration: Coordinate maintenance tasks, ensuring all facilities are in optimal condition.
• Codes and Costings: Accurately process and document codes, costings, and related financial information.
• Administrative Support: Assist the Operations Support Officer, Engineers, and Accounts teams with daily admin tasks.
• Compliance: Collaborate with Workplace Health and Safety (WHS) teams to ensure all safety protocols are met.
• Document Management: Scan, upload, and organise both digital and physical documents for streamlined access and record-keeping.
• Onboarding and Induction: Oversee document processing for new hires, ensuring compliance with all onboarding requirements.
• Financial Processing: Raise invoices, progress claims, and purchase orders, accurately handling each step.
• Payroll Support: Collect timesheets, manage payroll data submissions, and oversee payroll document control.
• Stakeholder Liaison: Communicate with key internal and external stakeholders, including clients, contractors, and employees from Downer.
• Office Supplies: Order office supplies, including stationery and PPE as needed.
• Ad Hoc Duties: Handle additional tasks as delegated by management.

Skills & Experience:

• Proven experience in administration within the roads or civil industry
• Strong organisational skills with keen attention to detail
• Ability to manage multiple tasks and prioritise effectively
• Solid communication skills for liaising with various stakeholders
• Competency in handling both digital and physical document management systems

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.