accounts payable and administration officer.

• Invoice Processing: Prepare and process creditor invoices, ensuring accuracy, compliance with internal policies, and proper documentation.
• Data Entry: Accurately input invoice information into the financial system, ensuring precision and compliance with relevant procedures.
• Payment Processing: Oversee the distribution of invoices and process payments in line with authorised management protocols.
• Customer Service: Provide high-level accounts payable and administrative services, offering a customer-centric approach when interacting with internal and external stakeholders.
• Financial Reporting: Assist with the preparation of accurate and timely financial reports to ensure transparency and compliance.
• System Maintenance: Update creditor details and ledger codes in the accounts payable system in accordance with council procedures.
• Outstanding Items: Identify and manage unprecedented cheques, credit notes, statements, and overdue items, in line with authorized procedures.
• Process Improvement: Contribute feedback for process improvements and participate in system enhancements, collaborating with ICT and software providers.
• Documentation Management: Support maintaining up-to-date documentation related to accounts payable processes and provide high-level administration support.
• Data Entry: Perform high-volume, accurate data entry tasks with great attention to detail.
• Records Management: Assist with file sorting, renaming, and managing correspondence, ensuring an effective records management system.

Key Experience & Skills:

• Demonstrated ability to work autonomously and achieve results with minimal supervision in a high-volume data entry role.
• Strong initiative and drive to meet organisational goals, working professionally at all times.
• High proficiency in Microsoft Excel and a sound understanding of financial payment system applications, including integrated systems.
• Exceptional attention to detail and accuracy in data entry and processing.
• Excellent customer service and communication skills, with the ability to interact effectively with stakeholders.
• Analytical skills to interpret numerical and written information, as well as problem-solving capabilities.
• Highly reliable and adaptable, able to respond to changing workloads and priorities.
• Proven experience in managing confidential and sensitive information.
• Time management skills to prioritise tasks effectively, meet deadlines, and organise workloads.
• Experience in providing high-level support in a customer-focused business environment.
• Demonstrated understanding of GST and FBT taxation principles.
• Familiarity with Technology One enterprise system (preferred).
• Excellent phone mannerisms and interpersonal skills, with the ability to work effectively in a team environment.

Qualifications, Training and Licences

Essential:

• Driver’s Licence – “C” class

Desirable:

• A degree with a business or accounting major, or other Educational qualifications relevant to the role will be highly regarded.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.