About the Company
Join a leading multinational health-care company on a 3 month contract with a global presence, operating across two dynamic divisions: Pharmaceuticals and Diagnostics. Renowned for innovation and excellence, this organisation is dedicated to improving lives through groundbreaking solutions in health-care.
Your Role & Responsibilities
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As the Executive Assistant, you will play a vital role in ensuring the smooth operation of the leadership team. You’ll be the go-to person for diary management, event coordination, and internal communications, working closely with senior leaders to deliver exceptional support.
- Diary Management: Seamlessly manage busy calendars across multiple time zones (primarily Australia), coordinating appointments and meetings with precision.
- Event Coordination: Lead the planning and execution of monthly town halls and regular leadership meetings, including preparing agendas, driving content creation, and ensuring follow-ups are completed.
- Travel & Expenses: Arrange travel bookings through a portal and manage expense reports via SAP Concur, adhering to a 30-day submission deadline.
- Meeting Support: Facilitate key meetings by taking detailed minutes, preparing documentation, and ensuring timely communication of actions.
- Internal Communications: Act as a communication hub within the organisation, delivering clear and concise messages to ensure alignment across teams.
- Team Collaboration: Partner with leaders to streamline processes, organise events, and support initiatives that drive organisational success.
About You
We’re looking for someone who combines professionalism with a personal touch, ensuring the needs of the team are met with care and precision.
- Strong organisational and time-management skills.
- Proficiency in Google Suite (non-negotiable).
- Experience managing complex diaries, meeting agendas, and travel arrangements.
- Exceptional written and verbal communication abilities.
- Proactive, self-motivated, and detail-oriented.
This role offers the opportunity to be part of an inspiring team in a globally recognised organisation, working in a dynamic and rewarding environment where your contributions truly make a difference.
How to Apply
Click Apply Now or send your resume to Beth.dargan@randstad.com.au
Please note this is a three month contract.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
