contract administrator.

The Contract Administrator must ensure that all aspects of a contract are monitored or managed to protect both the interests of their employer and the other party to the contract, which could be another business, individual or group. They work closely with finance and HSEQ departments to ensure contract requirements are being satisfied. The Contracts Administrator will be responsible for ensuring all documentation is collected for each project and progress claims are completed on time in accordance with pricing schedules.

Please ensure you have at least 2 years experience in a high volume contruction or similar field.

MUST HAVE FULL AUSTRALIAN WORKING RIGHTS

What you'll be doing:

• Liaise with subcontractors, material suppliers, trades, project managers and engineers to ensure goods, services and projects are delivered in line with agreed terms and conditions
• Build sustainable relationships of trust through open and interactive communication
• Ensure customers’ expectations are met and/or exceeded where possible
• Negotiate with and influence both internal and external stakeholders to reach successful outcomes and to ensure the project is progressed.
• Handle complaints, provide appropriate solutions and alternatives within required time limits and follow up to ensure satisfactory resolution
• Receive and provide accurate detailed information to and from customers on behalf of the company

• Attend meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Communicating with the HSEQ Manager regarding achievement of specified HSEQ standards and induction requirements as per the contract.
• Ensuring that the project conforms with Corporate, Client, ISO and AS/NZS regulatory / legal requirements
• Resolves discrepancies by collecting and analysing project information such as dockets, asphalt reports, job sheets, variations, subcontractor timesheets, etc.
• Checks that all subcontractors are pre-qualified before engaging on projects
• Create regular status reports regarding progress on projects

• Reviews subcontract estimates, including proposed materials, production costs, etc and determine whether they seem reasonable and accurate
• Management of contract administration, head contract and subcontracts (progress claims, variations, EOT’s invoicing in project/ contract delivery )
• Submits all supporting documentation in line with contract to ensure payments are not delayed
• Maintain registers of variations and claims, delays, and instructions, and use this information to build formal claims
• Monitor all contract deadlines and conditions to ensure timelines are kept and all relevant payments or information have been met
• Approves all supplier and material invoices against timesheets or dockets to ensure accuracy of quantity being charged. Cross checks project rates to ensure material and subcontractors are charging the correct rates.
• Job codes approved invoices for Accounts Payable to enter
• Solve invoice discrepancies where the wrong rates or quantities have been charged.
• Collects bank guarantees from clients when they fall due in line with contracts
• Report and provide general commercial support

• Ad hoc tasks from the COO

MUST HAVE FULL AUSTRALIAN WORKING RIGHTS

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.