job details

We are seeking a detail-oriented and organised Billings Administrator on a long term 14 month contract for our client located in Mascot.

About the Role:

The Billings Administrator will be responsible for the end-to-end billing process, from generating invoices to resolving discrepancies and maintaining accurate records. This role requires strong attention to detail, excellent communication skills, and the ability to work effectively both independently and as part of a team. ...

Responsibilities:

Invoice Generation:
- Prepare and generate accurate and timely invoices based on contracts, services rendered, or goods delivered.
- Ensure all necessary supporting documentation is included with invoices.
- Utilise the company's billing system to create and distribute invoices.
Data Management:
- Maintain accurate and up-to-date customer billing information in the relevant systems.
- Ensure data integrity and accuracy throughout the billing process.
- Update billing rates, contact details, and other relevant information as needed.
Invoice Distribution:
- Distribute invoices to clients via email, mail, or other agreed-upon methods.
- Track invoice delivery and confirmation.
Dispute Resolution:
- Investigate and resolve billing discrepancies and queries from internal and external stakeholders in a timely and professional manner.
- Liaise with relevant departments (e.g., sales, operations) to gather information and resolve issues.
Reporting and Analysis:
- Assist with the preparation of regular billing reports and summaries.
- Identify and report on any potential billing issues or trends.
- Contribute to process improvement initiatives within the billing function.
Compliance and Documentation:
- Adhere to company billing policies and procedures.
- Maintain organised and accurate billing records and documentation.
- Assist with internal and external audits as required.
Communication:
- Communicate effectively with clients regarding billing inquiries and payment status.
- Liaise with internal teams to ensure accurate and efficient billing processes.
Other Duties:
- Perform other administrative and clerical tasks as required to support the finance team.

Qualifications:

Degree in Business or Accounting.
Proven experience in a billing administration role or similar administrative role involving financial data.
Strong attention to detail and a high degree of accuracy.
Excellent organisational and time management skills.
Proficiency in using computer software, including Microsoft Office Suite (Word, Excel).
Strong communication and interpersonal skills, both written and verbal.
Ability to work independently and as part of a team.
Problem-solving skills and the ability to investigate and resolve issues effectively.

If you are interested in this role please click "apply" or send an updated copy of your resume to morgan.orr@randstad.com.au

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.