About the role:
The APS5 Executive Assistant role will provide high-level executive assistance to the Executive Director.
Responsibilities:
- Provide executive assistance to the Executive Director and Executive Officer, to support them day-to-day to effectively exercise leadership and management of their respective sections.
- Extensive diary management to meet business priorities and competing deadlines.
- Work closely with internal and external stakeholders.
- Managing stakeholder requirements and expectations, room bookings and other support needed for meetings, including scribing, as required.
- Inbox management including responding to and triaging emails/ requests.
- Conduct research and draft briefings, reports and documents as required.
- Work in collaboration with the Executive Officer and Executive Support Officer.
- Draft procurement documentation for higher approval.
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow and tasks.
- Organise/schedule and coordinate all travel and conference arrangements and accommodation.
- Create/update organisation charts for the branch and its teams.
- Manage and reconcile expenses using TechnologyOne (TechOne).
Your profile will demonstrate:
- Demonstrated experience in a Executive Assistant role, ideally supporting an Executive Director (or equivalent)
- Desirable: government experience
- Strong organisational and planning skills
- Excellent communication and stakeholder management skills (written and verbal)
- Australian citizenship
If you are interested in this opportunity, please apply immediately*.
*Please note that successful applicants will be required to undergo a series of pre-engagement checks including but not limited to a National Police Criminal Check, a Baseline Security Clearance (if required) and provide two viable reference checks.
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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