ao4 executive assistant.

Your new role:

• Reporting to the Executive Director, you will deliver high quality executive advice, support and coordination for the Director including diary management, email inbox management, and other administrative duties as required in a fast-paced and sensitive work environment
• Manage all travel arrangements for the Executive Director and Directors
• Manage the shared mailbox and coordinate responses to requests (from internal and external sources)
• Cover engagement across the organisation to ensure the Executive Director is prepared with briefings ahead of key meetings and engagements.
• Complete a range of administrative functions including purchase and payment of goods and services, and credit card reconciliations
• Respond or redirect confidential inquiries from external or internal sources.

The ideal candidate will shine in this role if they are

• Have previous government experience (highly desirable) and understand processes inside out.

• Thrive in a fast-paced environment, juggling competing priorities with ease.
• Are a master of organization, diary management, and travel coordination.
• Have exceptional written and verbal communication skills, including negotiation.
• Build strong relationships with stakeholders and work well in a team.
• Exercise sound judgment and problem-solving skills to tackle challenges head-on.

Team Environment

• You’ll join a relaxed, friendly team where everyone’s ready to help when needed, even though the environment is fast-paced.
• We're looking for someone who can confidently manage their workload and work independently, thriving in a dynamic setting while maintaining calm.
• While you’ll often be working independently, you’ll always have the backing of a supportive and approachable team when challenges arise.

Note, unfortunately due to a high volume of interest in these roles only shortlisted candidates will be contacted

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.